Privacy policy

You can use the generator without an account. The information you type into the form is used to assemble an editable message in your browser.

If you copy, download, print, or open your email app, your browser, device, operating system, email provider, or chosen app may process that content according to their own policies.

RecordReply uses local browser storage to remember whether you acknowledged the privacy notice, your ad choice, and, if you sign in, to cache your saved workspace on your device until you sign out.

On the free site, Google AdSense may set advertising cookies (see the Ads section below). RecordReply itself does not set its own advertising or cross-site tracking cookies.

Local storage stays on your device unless you clear it. Clearing browser site data may reset the notice and sign you out.

RecordReply uses Vercel Web Analytics and Vercel Speed Insights to understand aggregate traffic and page performance. These are privacy-friendly and cookieless by default, and run on all visits.

The free site shows ads through Google AdSense (Plus users see no ads). Before any ad script loads, RecordReply asks you to choose between personalized and non-personalized ads, and the ad library only loads after you choose. If you choose non-personalized ads, Google is asked not to use your data to personalize ads for you.

With personalized ads, Google and its partners may use cookies, device identifiers, and similar technologies to serve, measure, and personalize ads based on your prior visits to this and other sites. You can change your choice (personalized or non-personalized) anytime using "Ad & cookie settings" in the footer, review controls in Google's Ads Settings, and learn how Google uses information from sites that use its services at policies.google.com. To remove ads entirely, start RecordReply Plus.

RecordReply does not share your saved account details with the ad network. RecordReply Plus is ad-free: starting Plus stops ads and the ad script from loading.

Outside the account password field, do not enter Social Security numbers, passwords, PINs, bank-login details, full bank account numbers, full debit or credit card numbers, or other highly sensitive information.

If an identifier is helpful, use only limited identifiers such as a company reference number or the last four digits of a bank account or card. The dedicated last-4 fields are designed to accept four digits only.

The company directory contains public company names, public contact routes, source links, tags, and public service-signal labels gathered from public pages or seeded directory data.

Public source data may be incomplete, outdated, or incorrect. Verify recipient information directly before sending any message.

If you use RecordReply Plus saved features, RecordReply may store profile details such as email address, phone number, mailing address, and preferred signature, plus saved drafts, request history, email reminder settings, request packet metadata, reply or screenshot records, saved companies, and optional payment-method last-four values.

If you turn on an email reminder, RecordReply may use your saved reminder details and selected email address to send that reminder.

Account access stores your email address and a hashed password credential so you can sign in again.

Saved workspace data and record uploads are stored privately for account features.

Do not store Social Security numbers, passwords, PINs, full bank account numbers, full debit or credit card numbers, or bank-login details in Plus.

RecordReply may update this policy as features, storage, payments, support, or analytics practices change.

When the policy changes, the updated date on this page will be revised.

For questions about privacy or saved workspace data, use the contact route provided by RecordReply support.